• Assist attorneys with fact investigation, legal research, data analysis, discovery responses, communication with business partners and outside counsel, and any other support needed throughout all phases of litigation.
• Assist with data collection, including using e-discovery tools and partnering with key stakeholders and vendors to locate, preserve, search and transfer relevant documents and ESI.
• Create and maintain organized case files ensuring all relevant information is easily accessible.
• Work independently to prepare information and gather necessary documents to respond to a variety of internal and external legal requests, including subpoenas, audits, investigations, E&O claims, and administrative agency and court complaints.
• Assist in drafting, issuing and managing legal hold notices, including coordinating with the IT Department and other personnel as needed.
• Draft, edit, and analyze a variety of legal documents, including pleadings, agreements, affidavits, and reports.
• Collaborate with the legal team, producers and department personnel, external vendors, and outside counsel, and develop strong relationships across and outside the organization.
• Develop and establish processes and work product templates to ensure that cases are efficiently managed and organized.
Intellectual Property Support
• Coordinate with outside counsel on the management of IP activities, including applications, registration, annuity, prosecution, and renewal.
• Collect trademark specimens, create IP reports, manage payment of maintenance fees and renewals, and other related IP tasks
• Monitor and maintain IP portfolio to ensure deadlines are met and records are accurate.
• Draft and review IP-related agreements, such as license agreements, and confidentiality agreements.
General Legal Support
• Perform admin functions such as filing, scheduling of meetings, travel arrangements and invoice/payment processing for the legal department as needed.
• Conduct legal research and statistical analyses as directed by reporting attorney.
• Support special projects and perform other duties as assigned.
Education and Experience
• Bachelor's degree in a business-related field or Paralegal studies.
• Paralegal Certificate from an ABA-accredited program preferred.
• A minimum of five years’ Paralegal experience.
• Experience in an in-house legal environment strongly preferred.
• Must have experience with electronic discovery in complex litigation and strong understanding of ESI best practices. Familiarity with Microsoft Purview is a plus.
• Experience working with ELM platforms (such as Onit) and electronic signature platforms (such as DocuSign) preferred.
• Ability to manage and coordinate matters in a time-sensitive environment with minimal supervision.
• Proficiency in the use of Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to process highly confidential/sensitive data and maintain discretion.
• High level of professionalism and commitment to the highest ethical standards.
• Excellent verbal and written communications skills with the ability to identify key issues and contribute to strategic decisions.
• Must be detail-oriented, highly motivated and exceptionally organized.
• Must have strong interpersonal skills and be comfortable working independently as well as have the ability to build relationships with stakeholders, including teammates and business team members across the company as well as with outside vendors, consultants, and outside counsel.
• Ability to manage multiple projects and be adaptable to rapidly changing priorities.
• Ability to collect, organize, analyze and present significant amounts of information effectively.
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