Legal Operations Administrator

The Legal Operations Administrator supports the efficiency, effectiveness, and strategic execution of the Legal Department. This role plays a critical part in optimizing legal workflows through managing legal processes, technology, and data; providing legal assistance in support of commercial contracts and supply chain agreements, litigation management and employment matters, merger and acquisition activities, and regulatory compliance and governance; and supporting the legal team to streamline operations, reduce risk, and enhance service delivery.  

The ideal candidate is highly organized, detail-oriented, and comfortable working cross-functionally in a fast-paced environment, and is adept at assembling and working with confidential and sensitive information. The role requires the ability to answer correspondence and to interact with a diverse group of external callers and colleagues at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diverse workload, and to recommend changes in office practices or procedures. 

Location: Plymouth, MN - Hybrid  

Your Responsibilities: 

Legal Operations, Technology & System Administration, Data Management  

• Support the day-to-day operations of the legal department, ensuring efficient workflows and processes supporting commercial, operational, litigation, and corporate development activities 

• Maintain matter management systems, including updates, documentation, and reporting, opening and closing matters in file management system, sending engagement letters/guidelines, obtaining information from outside providers, finalizing letters, and obtaining signatures and filing. 

• Support legal billing processes, including invoice review, submission, and approvals 

• Ensure proper organization and storage of legal documents and records 

• Assist in identifying opportunities for process improvements and automation 

• Manage and support legal technology tools (e.g., CLM, e-billing, document management systems) 

• Administer contract lifecycle management (CLM) systems, including intake, routing, tracking, and reporting, and enabling permissions across user groups. 

• Serve as a primary point of contact for system users, including troubleshooting and training 

• Assist in system implementations, upgrades, and integrations 

• Utilize legal operation tools to run reports, generate metrics and perform data visualizations (e.g., spend, contract cycle times, matter status) 

• Maintain data integrity across legal systems and tools 

• Run recurring reports and support data analysis to inform strategic decisions 

Legal Assistance 

Contract & Matter Management 

• Coordinate with sales, procurement, and operations to ensure timely contract execution 

• Administer contract lifecycle management (CLM) processes for:  

• Sales agreements with distributors, contractors, and customers 

• Supplier and vendor agreements 

• NDAs, pricing agreements, and service contracts 

Litigation & Dispute Management  

• Serve as liaison between internal stakeholders and outside counsel 

• Support document preservation, legal holds, and eDiscovery in coordination with IT and business teams 

• Assist in preparation for hearings, mediation, arbitration, and trial 

Mergers & Acquisitions 

• Assist with entity management, including maintaining corporate records, organizational charts, governance documents, and annual filings 

• Support post-closing integration of acquired entities, including maintaining trackers for legal-related actions items and coordinating with legal 

Compliance Support 

• Assist with compliance tracking, audits, and reporting requirements 

• Maintain records related to regulatory obligations and internal policies 

• Support enterprise risk management initiatives as needed 

Employment Law Support 

• Support employment law document management, preservation, and legal holds  

• Establish and maintain a repository for employment law templates, playbooks, guidance documents, and process maps  

• Support employment-related matters in acquisitions by coordinating information requests and organizing employment-related documentation  

• Track action items arising from employment-related audits and compliance reviews 

• Support implementation of employment law initiatives and compliance programs including maintaining project plans, coordinating information requests, and tracking action items and deliverables 

Administrative Support 

• Intake and route service of process and corporate agent notifications 

• Coordinate execution of documents, signature packets and notarizations 

• Manage billing and invoices from law firms, environmental firms, discovery firms, and other experts that need processing on a timely and accurate basis, including screening invoices, and communicating with law firms when deficiencies are found, working cross functionally to ensure bills are paid timely, and maintaining vendor list.  

• Manage check requests for settlements, non-routine invoices, etc. 

• Interface with Finance team to ensure timely issuance of checks, resolve invoice issues, and address related financial work in support of the Legal Department  

• Assist Legal team with conference and CLE registrations, travel arrangements, expense report preparation, and managing expenses  

• Plan, organize, coordinate and support internal and external meetings, conferences, and arrangements 

• Track and record training delivered by Legal Team, conducts surveys of training delivered and prepares reports  

• Assist Legal team with resolving technology and security issues and ensuring teams have needed technology 

• Maintain office supplies and anticipate needs of Legal team to ensure smooth functioning operations 

• Partner with finance, procurement, IT, and business stakeholders 

• Provide support and guidance to internal clients on legal processes and tools 

• Assist with training and communication related to legal operations initiatives 

• Field and respond to routine questions 

• Performs administrative and office support, including generating, finalizing and formatting presentations and spreadsheets, maintaining of filing system and contact database, and sorting and distributing the mail 

• Greet visitors and determine access to appropriate parties. 

• Other duties as defined 

Your Qualifications: 

• Bachelor’s degree  

• 2-5 years of experience needs to include performing legal operations support, performing legal assistance responsibilities and supporting executive level manager  

• Strong organizational and project management skills; solutions focusedStrong attention to detail and ability to manage multiple priorities 

• Excellent verbal and written communication skillsAbility to work independently and collaboratively across teams 

• Ability to communicate effectively with multiple levels of employees 

• Proven organizational and time management abilities 

• Exceptional problem-solving and analytical skills 

• Ability to maintain professionalism and strict confidentiality with all materials 

• Ability to exercise discretion and independent judgement Proficiency in legal technology tools and Microsoft Office 365 

Preferred Qualifications: 

• Bachelor’s degree in business administration, legal studies, or a related field 

• Experience with CLM, e-billing, or matter management systems 

• Familiarity with legal workflows, contracts, and compliance processes 

• Experience with data analytics or reporting tools (e.g., Power BI) 

• Process-oriented with a continuous improvement mindset 

• Tech-savvy and adaptable to new systems 

• Proactive and resourceful 

Your Benefits: 

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements:  

• Multiple medical insurance plan options + dental and vision insurance   

• 401K retirement plan with employer match 

• Paid time off and company-paid holidays 

• Paid sick time in accordance with the federal, state and local law  

• Tuition Reimbursement after 6 months of continuous service  

Work visa sponsorship is not available for this position 

The typical annual base salary for this position ranges from $66,000-$108,800 in Minnesota. The range displayed represents the pay range for all positions in the job grade in which this position falls. Individual base pay will depend on a wide range of factors, including your skills, qualifications, experience, and location.