Legal Secretary - Commercial Litigation

Cullen and Dykman LLP is a full-service law firm that has been serving clients since 1850. We are dedicated to providing the highest quality services to our clients, exhibiting the highest standards of professionalism, and maintaining a dynamic and collegial work environment for our attorneys, paralegals, and staff.

We are seeking a highly organized and detail-oriented Litigation Secretary to join our legal team at Cullen and Dykman, LLP. In this role, you will provide essential administrative support to our attorneys, enabling them to focus on delivering exceptional legal services. You will play a critical role in managing case files, preparing legal documents, and ensuring smooth operations within our office.

Responsibilities

• Provide comprehensive administrative and organizational support to multiple attorneys within the Commercial Litigation practice in the New York City office.
• Edit, proofread, and file pleadings, motions, affidavits, discovery documents, and other legal documents in connection with State and Federal Court litigation matters.
• Draft routine correspondence, cover letters, and other documents.
• Maintain and manage litigation calendars for the team, including court deadlines, discovery cut-offs, scheduling orders, and internal milestones, proactively flagging upcoming deadlines and potential conflicts well in advance.
• Communicate professionally and effectively with attorneys on the team, internal staff, courts, and external parties.
• Maintain and organize electronic and physical files, schedules, and matter-related information, including document management within iManage.
• Support e-discovery workflows, including familiarity with platforms such as Relativity, Nextpoint, and similar e-discovery tools. Experience with document review, production, and related processes is strongly preferred.
• Manage incoming and outgoing communications, including mail, emails, calls, and case-related materials.
• Take a proactive, solutions-oriented approach to daily responsibilities by anticipating attorney and team needs.
• Prioritize multiple tasks and work independently with minimal supervision in a fast-paced litigation environment.
• Perform other related duties as assigned.

Qualifications

• 2+ years of relevant experience in a law firm or litigation setting preferred. Commercial litigation preferred.
• Experience with New York State and Federal Court filing procedures and rules, including NYSCEF and PACER, strongly preferred.
• High proficiency with Microsoft Word, including features such as Tables of Authorities, Tables of Contents, styles, formatting, cross-references, and track changes. 
• High proficiency with Adobe Acrobat, including document assembly, Bates stamping, redaction, OCR, bookmarking, and metadata management.
• Familiarity with e-discovery platforms such as Relativity and Nextpoint, or a demonstrated ability to learn new legal technology tools quickly.
• Exceptional organizational skills and meticulous attention to detail in all work product, correspondence, and filings.
• Strong verbal and written communication skills, with the ability to draft clear, professional correspondence and documents.
• Demonstrated ability to prioritize competing deadlines, work independently, and manage a high-volume workload without impacting quality.
• A proactive, forward-thinking mindset. We are looking for someone who anticipates needs and takes initiative.
• Professional judgment, creative problem-solving ability, and sound decision-making skills.
• Ability to communicate professionally with attorneys, internal staff, courts, and external clients.
• Four-year college degree preferred, but not required.
• Ability to work overtime as necessary.

Our professional staff plays a key role in the firm’s continued growth and success, and we look forward to adding a proactive and motivated member to our team.

The salary range for this position is $50,000 - $75,000. Actual compensation will be determined based on the candidate's qualifications and relevant experience. We offer a competitive salary, excellent benefits, and a collaborative, client-focused environment.

Cullen and Dykman LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Cullen and Dykman LLP is a full-service law firm that has been serving clients since 1850. We provide the highest quality services to our clients, exhibiting the highest standards of professionalism, and maintaining a dynamic and collegial work environment for our attorneys, paralegals, and staff.

Please visit our website at www.cullenllp.com for more information on Cullen and Dykman LLP.