Legal Office Services Specialist

Overview

IST Management is seeking a Full Time Legal Office Services Specialist to join our Miami team! The Legal Office Services Specialist will be responsible for providing high level, white glove services assisting with mail, package, copy/print services, as well as on site hospitality on-site in a legal environment. Ideal candidates have experience working in the legal setting.

Who We Are

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

You can check out istmanagement.com for more info on us!

Hourly Compensation: $24.00-24.00 USD

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives

Schedule: 8:30-5:30PM, Monday-Friday, overtime and weekend work required on occasion. 

Responsibilities

The Office Services Professional will provide a wide range of office services for the Miami office, including:

• Provide complex copy/print and mailroom/package services to on site paralegals and attorneys
• Proactively manage, order, and organize all on site office inventory supplies
• Enter paperwork into an electronic system either by data entry or by using multifunction devices such as copiers/scanners
• Ability to comfortably move/carry file boxes between 20-50lbs
• Tasks as assigned by supervisor; follow policies and confidentiality dictations to safeguard data and information
• Able to replace the receptionist at any point to provide seamless support during breaks/lunches; 
• Demonstrate very strong communication, organizational, and customer service skills

Qualifications

Ideal candidates have experience working in the legal setting.

Other qualifications include:

• Previous experience in a similar role providing mail/copy services is a plus
• High school diploma or GED required, authorization to work for any employer in the US required; experience working in hospitality, retail, or restaurants is a plus!
• Knowledge of Microsoft Office suite; keyboarding and windows environment PC skills
• Excellent communication skills both verbal and written; professional appearance and demeanor
• Ability to meet employer's attendance policy; access to reliable transportation to and from work
• Ability to lift 50lbs, and to sit/stand for extended periods of time

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.