Events Planner Service Specialist

Overview

IST Management is seeking a Event Planner Service Specialist to join the Downtown Chicago team! The Event Planner Service Specialist The Corporate Event Planner is responsible for facilitating and executing corporate events for IST’s Client. The Event Planner collaborates with business units in identifying the purpose and objectives of events while maintaining a focus on driving value across the enterprise. The Event Planner creates, coordinates, and oversees events that deliver a meaningful and memorable experience for guests Orchestrates and executes events onsite and offsite locations.

About Us

IST Management is a business process outsourcing company. We pride ourselves on our commitments to excellence for our clients and upward mobility for our employees. We provide cross-training and a career path to leadership for our on-site positions. We have over 1,800 employees and have been in business for over 26 years with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support including e-Discovery services such as processing, hosting, court reporting, collections/forensics, managed review, and managed services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

Check out istmanagement.com for more info on us! 

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, Pet Insurance and Bonus Incentives

Hourly Compensation: $21.00 - 24.00 Hourly

Schedule: Monday-Friday 8:00am - 5:00pm - On-Site 

Responsibilities

• Responsible for facilitating and executing corporate events.
• Leads the logistics, facilitation and creation of events.
• Collaborates with event sponsors and hosts to identify the purpose, objectives and measurements for use in building the meeting or event and attracting a target group of internal and external participants by creating meaningful and memorable event experiences
• Develops and maintains trusting business relationships with event sponsors and hosts and focuses on providing the value of event services.
• Responsible for synchronizing details across events and locations in order to leverage hospitality services such as menus, staffing and facility usage.
• Leads and manages the overall communication of event details and production of event related materials shared among event sponsors, hosts, participants, and leaders
• Plans and executes offsite events including site selection, area research, rate and contract negotiation, activities and transportation arrangements dictated by event needs.
• Builds and maintains the online registration website for each event and manages the collection of attendee reservation data for reporting and communication.
• Responsible to maintain hospitality universal standards with teammates, internal and external host and sponsors.
• Creates accurate cost estimates through written material and banquet event orders.
• This includes budget planning, adherence to budgets and providing effective status updates.
• Coordinates post event action items, including overall budget management, post event communication and distribution of surveys.
• Serves as hospitality host during events, when appropriate, including greeting and managing activities.

Qualifications

Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous experience in a reception or administrative role is a huge plus! Other qualifications include:

• • 3+ year of experience in Event Planning or experience related to coordinating corporate events, meetings, and/or weddings.• Experience managing multiple priorities simultaneously while maintaining high level of customer service and professionalism.• Experience working with minimal supervision both independently and within a team environment.• Flexible schedule which may include travel and working on weekends and evenings.• Experience being accurate with a focus on attention to details.
• Ability to meet employer's attendance policy
• Ability to lift up to 50 lbs on occasion 

Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.