Electronic Discovery Data Analyst

Cook County

Sheriff 

Job Code: 7607

Job Title: Electronic Discovery Data Analyst

Salary Grade: 20

Department: Sheriff’s TechOps Bureau

Bargaining Unit: N/A

Position Details: Civilian (non-sworn) / non-merit ranked / internal & external candidates

FLSA Status: Exempt

Probation Period: 12 Months

Characteristics of the Position

General Overview

Under the direction of the Electronic Discovery Data Manager in the Sheriff’s TechOps Bureau, they are responsible for discovery processing of data for litigation, Freedom of Information Act requests, subpoena duces tecum and other investigative efforts; working closely with the Legal Department, provides reporting and discovery services to internal and external counsel. This position will manage resources and workflows to support litigated matters including data collection, data processing, and document production; performs other related duties as directed.

Key Responsibilities and Duties

Responsible for processing data using reduction strategies such as de-duplication, searching, date range filtering, document type filtering as requested.

Executing litigation hold processes.

Responsible for converting data and creating load files for client specific software packages such as Relativity, IPRO, Summation and Concordance, etc.

Perform in-depth quality control of all work performed

Responsible for processing video editing requests including redaction, linear editing and simple cutting.

Helping to create ESI preservation policies

Ensuring compliance with the new federal rules regarding ESI

Understand how to craft search terms using BOOLEAN logic.

Maintain confidentiality of all information related to clients.

Maintain detailed data tracking on processed data for chain of custody reporting.

May be required to work hours outside of the regular work schedule.

Appear and present testimony for deposition, court order or hearing.

Knowledge, Skills and Abilities

Possess excellent communication, analysis, and design skills to infer the requester's intended meaning of each request and interfaces with the client to resolve any issues or make any clarifications on the front end of the request.

Skill and experience with complex search syntax, utilizing both Office 365 eDiscovery searches and eDiscovery software.

Strong knowledge of Microsoft Office 365.

Possesses knowledge of configuration of end user hardware.

Familiarity of but not limited to hard drive removal, wireless telephone equipment, iPads and other non-Apple tablets and data storage related to all the above.

Excellent customer service skills with the ability to react diplomatically and patiently to internal and external customers.

Excellent written and verbal communication skills with the ability to read, analyze and interpret technical procedures.

Ability to work independently under minimal supervision in stressful situations and meet deadlines.

Ability to prioritize, plan, and organize tasks based upon user requirements.

Ability to manage multiple projects utilizing best practices based on departmental priorities.

Ability to write queries to validate data when questioned by users.

Ability to learn skills and new technology quickly

Knowledge of data creation, management & implementation via Excel spreadsheets.

Possess proactive ability to identify and recommend improvements to processes.

Possess strengths in professional business data preparation.

Ability to work with team members in a professional and respectful manner.

Provide clear and understandable testimony and evidence on the methodology used and results gained from activities as described above as well as to policies related to data retention and litigation responses.

Minimum Qualifications

Possession of an Associates or higher degree, from an accredited college or university, AND (2) years of full time, professional work experience in litigation support AND/OR Data Analysis.

Advanced proficiency with 0365 and Microsoft Outlook, Excel, Work, and Access.

Advanced proficiency with writing complex syntax for searching

Possession of a valid Driver’s License and proof of vehicle insurance, with the ability to operate a motor vehicle.

Required to be capable of working any shift assigned, including days, afternoons or midnights; must be capable of working Holidays and weekends; must be capable of working mandatory overtime, as required.

Preferred Qualifications

Possession of a bachelor’s or higher degree, from an accredited college or university, in Computer Programming, Information Technology or a closely related field.

Two (2) or more years of experience with litigation software such as Intella, Relativity, Summation, Concordance, etc.

Two (2) or more years combined professional work experience working with relational database platforms and related tools such as SQL Server.

Previously completed an internship with the Cook County Sheriff’s Office.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

**Article EE, Civilian Recruitment and Selection Process, of the Sheriff’s Employment Action Manual (SEAM), applies to this employment process and can be found at the following link: https://www.cookcountysheriff.org/wp-content/uploads/2019/10/SEAM-Article-EE-Civilian-Recruitment-and-Selection-Process-10-17-19.pdf

Please note that there are no remote job opportunities, all positions are located onsite.

The Cook County Sheriff’s Office prohibits all unlawful discrimination in its hiring and promotional process.

All Cook County Sheriff’s Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site.

*Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.

I Certify that no Political Reasons or Factors were considered in any decision I made or action I took related to this Employment Action.  Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.

EEO Statement

At the Cook County Sheriff’s Office, we value and embrace you. It’s our belief that diversity and inclusion is an essential component to our success as an organization. Accordingly, we are committed to provide a work environment free of discrimination and harassment. The Cook County Sheriff’s Office policy applies throughout the employment relationship—including recruitment, hiring, training, advancement, separation, and day-to-day practices. The Cook County Sheriff’s Office employment decisions will not be based on race, color and ancestry, religion, national origin, age, gender identity, sexual orientation, family or parental status, disability, medical history, genetic information, or any basis prohibited by applicable law. Employment decisions will be based on an applicant’s merit and qualifications, the position requirements, and our business needs.

Benefits

Health Insurance Program – Health insurance coverage includes medical, dental and vision care and is available for an employee and his/her eligible dependents.

Holidays – Thirteen (13) Holidays are granted in each Fiscal Year

Sick Leave – Granted sick leave is earned and accrued at the rate of one (1) day for each month of service and may be accumulated up to one hundred and seventy-five (175) working days.

Vacation Leave – Granted Vacation leave is earned and accrued, with employees having the opportunity to accrue fifteen (15) days within the Fiscal Year; Vacation leave accruals increase based on an employee’s anniversary date of employment.

Life Insurance – Basic term life insurance, equal to one (1) time the employee’s annual salary, is offered to every employee at no cost and the employee may elect to purchase supplemental coverage.

Pension Plan – Employees contribute into the Cook County Pension Fund and earn a prescribed percentage for each year of service; employees may be eligible for an annual annuity after ten (10) years of service and upon reaching a certain age based on when the employee started employment.

Deferred Compensation Program – Employees may elect to enroll in a deferred compensation plan, a tax deferred plan which may be used as a supplemental retirement option.

The 2025 Cook County Employee Benefits Overview can be viewed at https://www.cookcountyil.gov/sites/g/files/ywwepo161/files/documents/2024-10/OE25.Employee Benefits Overview_FINAL..pdf

Drug and Alcohol-Free Workplace

It is the policy of the Cook County Sheriff’s Office to provide a drug- and alcohol-free workplace for all members.

It is imperative that all Sheriff’s Office members are capable of devoting constant and uninterrupted attention to the performance of all assigned duties without risk to safety and security for themselves, other members, or the public. To ensure the goals of this policy are met, all Sheriff’s Office members shall be subject to drug and alcohol testing, whether mandatory, random, or based on reasonable suspicion.

INCLUSION

We welcome you—the whole you. Your background, your culture, your ethnicity, your unique experiences, your way of looking at the world. We truly believe that your individuality helps us create a diverse, inclusive, and inspired workplace in which every ethnicity, nationality, religion, elder status, family structure and gender identity is embraced and valued. We also welcome your passion for making the lives of children, your co-workers, and our organization better. Because as different as we are, that’s the common theme that will always keep us moving forward together. *Must be legally authorized to work in the United States without sponsorship.* This position requires successful completion of post-offer tests, which may include a background check, drug screen and/or medical examination. Falsification of any information in the application process will result in disqualification and ineligible for appointment to, or employment in, a position in the County service for a period of five years. For current Cook County Sheriff’s employees, such falsification may result in discipline, up to and including termination, and ineligible for appointment to or employment in a position in the County service for a period of five years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (8) (18).

THE COOK COUNTY SHERIFF’S OFFICE IS AN EQUAL OPPORTUNITY EMPLOYER NOTE

As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules. “The Cook County Sheriff’s Office hiring process is governed by the Sheriff’s Employment Action Manual (SEAM) which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the Cook County Sheriff’s Office hiring decision. Cook County Sheriff’s officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County Compliance Officer. If the Cook County Compliance Officer sustains allegations of Political Reasons or Factors being considered, the Cook County Sheriff’s Office will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.”