ECM & Records Analyst
ENMAXCurrent ENMAX employees are encouraged to apply through their internal Workday access.
Posted: February 25, 2026
Closing Date: March 11, 2026
Position Type: Permanent
Union: CUPE
Why ENMAX?
We are driven by our purpose of lighting the way to a brighter energy future, a future that includes a workplace where you’ll experience belonging and unlock possibilities. We offer meaningful opportunities, strong collaboration and a career aligned to what matters to you. We’re proud of who we are and the work we do to support our communities and customers who depend on us, because at ENMAX, we’re lighting the way together.
At ENMAX, the ECM & Records Analyst plays a critical role in keeping ENMAX’s information trusted, protected, and working for the business. This is a hands-on, self-starting role for someone who takes ownership, sees what needs to be done, and makes it happen. Using tools like SharePoint and Purview, you’ll manage the full lifecycle of physical and digital records—helping teams work smarter, protecting sensitive information, and ensuring ENMAX meets its legal and regulatory obligations. As a key partner across the organization, your work directly supports operational efficiency, compliance, and long-term organizational integrity.
Major Responsibilities:
Develop and implement retention schedules: Create and maintain comprehensive retention schedules that define how long different types of records should be kept before disposal or archiving.
Administer Records Policies: Set up and manage policies within Microsoft Purview for Records Management to automate the classification, retention, and disposition of records.
Apply retention labels: Create and apply retention labels to SharePoint sites, lists, and libraries to ensure records are managed correctly throughout their lifecycle.
Manage records lifecycle: Oversee the entire records lifecycle, from creation and collaboration to disposition, ensuring all information is managed according to defined policies.
Automate record management: Use Microsoft Purview's automated policies to classify records based on file attributes or content, reducing manual effort and risk.
Oversee disposition: Manage the disposition process, which may involve conducting reviews and ensuring records are securely destroyed or transferred to archives once their retention period has expired.
Ensure compliance: Ensure all records management practices align with legal, regulatory, and internal compliance requirements.
Provide user support and training: Assist users in understanding and adhering to records management policies and the proper use of SharePoint and Purview tools.
Troubleshoot and optimize: Troubleshoot issues and continuously evaluate and improve the records management environment to ensure efficiency and compliance.
Support the records management function for both physical and electronic records in both our legacy platform (OpenText ECM) and our new platform (Microsoft SharePoint / Microsoft Purview) and supporting the transition
Education Required:
Professional designation such as Certified Records Manager (CRM) or Certified Records Analyst (CRA) or related Records Management diploma with a minimum of three (3) years relevant experience
A technical certification (SC-400, etc.) related to Information Protection Administrator (SharePoint/Purview) and/or MS Purview experience would be an asset
Qualifications & Experience:
Strong hands-on experience with SharePoint Online, including site, list, and library configuration.
Solid understanding of records management principles and the full information lifecycle.
Proven experience with Microsoft Purview Records Management and related compliance solutions; experience with predecessor tools (e.g., Microsoft Compliance Centre, Data Loss Prevention, eDiscovery) is considered an asset.
Experience with OpenText records management platform considered a benefit
Demonstrated experience developing and implementing policies that meet legal and regulatory requirements.
Knowledge of AI and productivity tools such as M365 Copilot and ChatGPT.
Strong analytical skills with the ability to assess information environments and design practical, effective solutions.
Excellent written, verbal, and presentation communication skills.
Competencies:
Demonstrates strong intellectual curiosity and a willingness to continuously learn new tools, techniques, and technologies.
Builds effective, collaborative working relationships across teams and stakeholders.
Self-motivated and proactive, with confidence in both written and verbal communication.
Acts with integrity and takes accountability for decisions, actions, and outcomes.
ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation
Did we mention the ENMAX Advantage?
We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.
Salary: Records C (Current CUPE 2025 rates)
$69,155.27 - $73,479.95 - $77,804.64 - $82,129.32 - $86,454.00
Location: 141 - 50th Avenue SE, Calgary, AB
Location: This role will be part of our hybrid work model that includes Core Days in office (Tuesdays, Wednesday, Thursdays), and more time to focus on Mondays and Fridays, either in the office or at home. The office workspace is located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB).
Note:
We have changed the way we connect with our candidates. Initial interviews may be done virtually as well as parts of our on-boarding and job training may be completed remotely.
If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.
Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.
Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.
Two professional references will be requested.
In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut’ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.
Please visit our careers page to learn more about other opportunities at ENMAX Corporation.
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