Corporate Paralegal

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/ 

As a Corporate Paralegal at Ware Malcomb, you’ll play a key role on our legal team helping manage entity licenses and registrations, corporate governance, and assist with legal technology, workflows, and document management. This position will be essential in supporting our legal operations across the US, Mexico and Canada.

• Manage a portfolio of global and domestic professional licenses, including architecture and engineering licenses
• Prepare and process documents for state and jurisdictional professional licensing
• Coordination with outside counsel on the opening, closing, and annual maintenance of global and domestic entities, as well as maintenance of the firm’s registered agent service listing
• Facilitate routine entity maintenance and updating corporate information sheets as necessary, as well as maintenance of electronic copies of corporate records and minute books
• Act as a liaison with outside counsel, at the direction of Ware Malcomb’s General Counsel, to determine and implement the firm’s licensing requirements
• Perform legal and factual research utilizing various sources including the internet, the company’s intranet, and other software and applications, and drafting research results in memorandum format for attorney review
• Provide general support for claims and litigation related matters, as well as supporting the litigation hold and e-discovery processes for pending litigation
• Collaborate with the legal team to enhance and streamline legal department processes
• Provide administrative support to the legal team, including scheduling meetings, handling correspondence, proofreading documents, responding to outside requests for information and managing deadlines
• Maintain accurate and confidential records of legal documents, correspondence, filings and reports, ensuring they are properly organized, tracked, and up to date

• 3+ years of experience providing licensing and/or legal support services, including experience working for an in-house legal team with cross-border operations
• Bachelor’s degree or paralegal certificate
• Notary public in California or ability to obtain
• Solid understanding of corporate governance, risk management and regulatory compliance
• Knowledge of professional services industry, specifically architecture and civil engineering firms, a strong plus
• Strong attention to detail and meticulousness with legal documents and contracts
• Exceptional written, verbal, and interpersonal communication skills
• Dynamic, collaborative team player who thrives in a fast-paced environment and easily adapts to shifting priorities
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Word) and adaptable to learning new technology tools
• Collaborative mindset with the ability to work effectively in a team-oriented environment

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.

For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com.