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Administrative Supervisor

Manhattan DA
Full-time
On-site
New York, New York, United States

Division/Unit: General Counsel’s Office (GCO) 

Civil Service Title: Community Associate 

Position Title: Administrative Supervisor

Salary Range: $63,289 - $63,289

Job Description: 

The General Counsel’s Office (GCO) in the New York County District Attorney’s Office (DANY) has an immediate opening for a Administrative Supervisor. The GCO advises DANY staff on a variety of civil and criminal issues and manages a docket of civil, criminal, and administrative actions, including, among other matters, Freedom of Information Law (FOIL) requests, subpoenas related to outside civil litigation, and post-conviction psychiatric litigation. In this position, the Administrative Supervisor will supervise the professional staff of the GCO, including paralegals, investigative analysts, and other professional staff, and will also support attorneys in the GCO with civil discovery proceedings, document review, and other tasks.

Responsibilities include but are not limited to:

  • Supervise professional staff in overall workstreams, and especially in all workstreams requiring document production, including but not limited to FOIL requests, inter-agency records requests, responding to subpoenas and/or civil discovery demands.
  • Supervise and administer the GCO’s online OpenRecords platform for incoming FOIL requests.
  • Handle individual FOIL requests and document productions, both independently and with GCO attorneys.
  • Assist in hiring of professional staff candidates.
  • Maintain the GCO’s databases and case tracking systems and supervise entry of data by professional staff.
  • Serve as the primary point of contact for incoming inquiries or records requests received by the GCO via mail or email.
  • Conduct preliminary research into the status of criminal cases for which the GCO has received a FOIL request, subpoena, or other requests for records.
  • Gather and maintain case files needed to respond to document requests, including coordinating with the DANY Records Department and tracking delivery and receipt of requested cases.
  • Answer GCO line as needed and assist callers with inquiries.
  • Provide administrative supervision and perform analytical and other administrative duties as assigned.

In addition to the Minimum Qualification Requirements, all candidates must possess the following:

  • Associate’s degree from an accredited college and six (6) years of administrative or relevant experience; or
  • Bachelor’s degree from an accredited college and two (2) years of administrative or relevant experience.

Preferred Requirements/Skills:

  • Five years paralegal or criminal justice experience.
  • Familiarity with the office and New York courts a plus.
  • Experience with large-scale document or records production.
  • Proficiency in e-discovery programs.
  • Leadership skills.
  • Proficiency in Microsoft Office, PowerPoint, Excel, Lexis/Nexis and/or Westlaw.
  • Ability to multitask and work both in a team-oriented environment and independently as required.
  • Superior organizational, time management, and communication skills.
  • Strong attention to detail, self-motivator and able to manage multiple assignments.
  • Ability to interact professionally with all levels of staff, court representatives, and members of the public.
  • Proficiency in working with electronic documents, videos, and other electronic items, especially in high volumes, and/or willingness and ability to learn.

Hours/Shift:

  • Monday through Friday, 9 am to 5 pm. 

 How To Apply:

  • Apply with a Cover Letter, Writing Sample & Resume.

Additional Information:

  • Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
  • Looking for candidates that could commit to two (2) years to the hiring unit.
  • Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

  1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
  2. Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

  • As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

  • City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.


The New York County District Attorney’s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office’s Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office’s matters in state and federal appellate courts.

Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney’s Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.  These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.

The Professional Staff Recruitment Team at DANY supports the Office’s initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office’s initiative of delivering One Standard of Justice for All.

For questions or inquiries, please contact Recruitment@dany.nyc.gov.