Litigation and E-Discovery Administrative Assistant

Cooley LLP

Litigation and E-Discovery Administrative Assistant

Cooley is seeking a Litigation and E-Discovery Administrative Assistant to join the Litigation team.

Position summary: The Litigation and E-Discovery Administrative Assistant will provide general administrative support to the members of the LEDS team located in various offices. The Assistant will also work on special projects as assigned. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

  • Provide routine administrative support to the LEDS department, including assistance with organizational tasks, research, preparing reports, and handling administrative requests from LEDS team members
  • Coordinate and assist with LEDS department communications, including communications re new hires, team news and announcements, team surveys, audits, department-wide project rollouts, and Zoom and Teams channel administration
  • Assist with invoice management, including communications with litigation attorneys and service providers
  • Assist with maintenance of internal department record-keeping tools such as Agility Blue, Software Tracker, Microsoft Teams, iManage and Ironclad
  • Assist with the management and coordination of operational aspects of LEDS meetings (scheduling, reserving in person meeting locations, arranging for related purchases, meeting minutes)
  • Make necessary travel arrangements adhering to the firm’s travel policy
  • Prepare and submit expense reports, check requests, travel Reimbursements, health club reimbursement forms, etc. in accordance with accounting guidelines
  • Assist with time entry
  • Assist team with the proper storage and filing of department and case team media and records in accordance with Information Governance policies and guidelines
  • Assist with updates to LEDS department guidelines, LEDS CooleyNet page and LEDS SharePoint site
  • Coordinate and assist with other special projects as required
  • All other duties as assigned or required

Skills and experience:

Required:

  • Available to work overtime, as required
  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

  • Bachelor’s Degree
  • Previous administrative experience

Competencies:

  • Ability to work independently and under pressure/tight time constraints
  • High aptitude for multi-tasking
  • Creative and entrepreneurial approach to problem-solving and process improvement
  • Strong analytical ability and implementation skills
  • Flexible and agile, ability to reprioritize with changes in the business
  • Ability to meet deadlines and effectively complete operational and project-based assignments
  • Strong initiative and a get-it-done attitude
  • Excellent communication, interpersonal, skills
  • Handle confidential and sensitive information with the appropriate discretion
  • Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position is $23.00 – $33.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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