DSHS ESA Records Management Specialist

US Government, Dept. of Social and Health Services

DSHS ESA Records Management Specialist –

The Economic Services Administration (ESA) Records Management Specialist works at the Assistant Secretary level of ESA in the ESA Risk Management/Public Disclosure Unit (RM/PDU). In this role, you work under the direction of the ESA Public Records Manager (WMS 2) who reports to the ESA Risk Management Administrator.

The RM/PDU is a centralized headquarters unit with statewide responsibility for responding centrally to public record requests, discovery requests, address requests, and law enforcement locate/search warrant requests. The RM/PDU audits, reviews, and makes recommendations and process improvements across ESA programs and collaborates with ESA leadership to ensure consistent compliance with DSHS policy, federal, and state law in relation to records management and discovery.

You will be responsible for assisting in the collection of electronic records related to ESA discovery and public record requests that include, but are not limited to, client databases, Office 365, cell phones, and other ESA software. This includes managing compliance of ESA staff who have access to said records which shall include ESA leadership.

Some of what you will do

  • Interpret and apply appropriate statutory authority with regard to discovery and subpoena requests for ESA’s records.
  • Maintain expert level understanding and interpretation of state and federal laws and court rules in relation to discovery and subpoenas requirements.
  • Ensure the PDU is compliant with all litigation and preservations holds related to public records files.
  • Work collaboratively and professionally with outside entities requesting records for discovery or subpoenas.
  • Work collaboratively with the ESA and DSHS staff and leadership in coordinating the delivery of ESA records in response to discovery requests.
  • Act as an ESA point of contact and subject matter expert with regard to questions
    and guidance about discovery and subpoenas for ESA records.

What we are looking for

  • Master’s degree in records management, law, information technology, public or community health, organizational development, public administration, or closely related field (experience may substitute year for year for the educational requirement);

    AND

  • At least one (1) year of progressively responsible paid professional experience supervising or leading a public agency regarding public disclosure for client, program, and/or personnel records in a high- volume, deadline-driven environment;

    OR

    A Bachelor’s degree in public or community health, organizational development, public administration, or closely related field (experience may substitute year for year for the educational requirement);

    AND

    At least three (3) years of progressively responsible paid professional experience supervising or leading a public agency regarding public disclosure for client, program, and/or personnel records in a high-volume, deadline-driven environment.

Preferred knowledge, skills, and abilities:

  • State and federal regulatory requirements about public disclosure, discovery, and policy as applied to a public healthcare entity
  • Work collaboratively as a team member 
  • Office procedures and practices, project management, research methods, and data collection; proficiency with Microsoft platform including Word, Excel, Adobe, and Outlook
  • Experience with eDiscovery

Who we are
Watch this video to learn more about how DSHS employees make a difference in transforming lives.

This job is classified as a WMS1.

Interested? 
Please list 3 professional references’ contact information on your application and include your current resume and a cover letter explaining how your knowledge, skills, and abilities qualify you for this role.
 

Questions? Please contact Kathy.Simmons@DSHS.wa.gov or call (360) 725-5810 and reference job 05125. To learn more about DSHS, go to www.dshs.wa.gov.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. 

#WeAreHiring #InclusionWorks        

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