Compliance Analyst (4627U), IPIRA Office of Technology Licensing

University of California-Berkeley

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
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Departmental Overview

The Office of Intellectual Property and Industry Research Alliances (IPIRA) is the portal for industry access to Berkeley, both for research relationships and access to Berkeley technology. The Office of Technology Licensing (OTL) and the Industry Alliances Office (IAO) are peer divisions within IPIRA. The OTL manages and licenses patent and copyrights to the private sector for commercial development, is responsible for material transfer agreements for transfers from Berkeley, supports entrepreneurial activities including start-up company formation, maintains relationships with sources of private capital and service provides, provides litigation support, advises the IAO on intellectual property terms in research and other contracts, and advises the campus on intellectual property innovation and entrepreneurship. The IAO is responsible for a wide range of research relationships with industry, including industry-sponsored research agreements, collaboration agreements, membership agreements such as for industrial consortia, and incoming material transfer agreements.
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Application Review Date

The First Review Date for this job is: August 3, 2023
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Responsibilities

  • Assists the Business Operations & Compliance Director with managing licensee due diligence and reporting requirements of a high volume of intellectual property and copyright license agreements to ensure compliance with the terms of the agreement.
  • Assists with monitoring and analyzing due diligence reports monthly and makes recommendations to Business Operations & Compliance Director and Licensing Officers to resolve outstanding issues.
  • Ensures receipt of licensee progress reports, interpret results, and enters the data into the Patent Tracking System.
  • Under general supervision, drafts amendments pertaining to licensee diligence and financial compliance matters.
  • Interpret research agreement terms and meet sponsor IP reporting obligations.
  • Assists Business Operations & Compliance Director in managing the financial terms of a high volume of patent and copyright agreements, most involving significant complexity, tracking license issue fees, maintenance fees, minimum royalties, earned royalties, milestone payments, and patent cost reimbursements.
  • Assists in monitoring the entry of all financial data into the Patent Tracking System.
  • Under general supervision, interpret financial terms of license agreements and create summaries to be sent to the UCOP accounting group for all license agreements and amendments.
  • Prepares financial journals transferring receipts (fees, royalties, patent cost reimbursements) to UCOP accounting and UCB expense transfer journals for Financial Manager approval.
  • Assists with the reconciliation of general ledger accounts for the OTL, IAO and IPIRA.
  • Assists with ensuring that financial processing functions which may include Accounts Payable, Accounts Receivable, and Cashiering are performed with accuracy and that daily operations run smoothly.
  • Serves as backup to purchase supplies, equipment, conference registrations, and memberships.
  • Serves as backup for processing of CPI invoices.
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    Required Qualifications

    • Knowledge of and experience with interpreting contract and license agreement terms.
    • Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment, and decision-making.
    • Working knowledge of financial processes, policies, and procedures.
    • Strong knowledge of financial data management, contract management, and reporting systems.
    • Must be proficient in the use of Microsoft Office and common desktop/web applications.
    • Knowledge of financial analysis and reporting techniques; planning; accounting, payroll, and purchasing.
    • Strong interpersonal skills and ability to work effectively across the organization at all levels.Education/Training:
      • Bachelor's degree in related area and/or equivalent experience/training.
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        Preferred Qualifications

        • Knowledge of patent prosecution, patent maintenance, and patent law.
        • Skills to provide coaching and mentoring to support staff.
        • Knowledge of campus processes, protocols, and procedures with a focus on budget, account, and fund management.
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          Salary & Benefits

          For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $33.52 to $40.71.

          • This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
          • This position is non-exempt and paid bi-weekly.
          • This is a hybrid position, eligible for 50% remote capability.
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            How to Apply

            To apply, please submit your resume and cover letter.
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            Conviction History Background

            This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
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            Equal Employment Opportunity

            The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster. For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
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